THE ORGANIZER HAS APPOINTED SHANGHAI ITPC INT'L TRANSPORTATION CO., LTD, AS THE OFFICIAL FORWARDER FOR THE EXHIBITION TO HANDLE ALL EXHIBITS AND TO PROVIDE SERVICE ON-SITE EXCLUSIVELY.
SHANGHAI ITPC INT'L TRANSPORTATION CO., LTD
CTC: Ms. June Tang Mr. Jake Gu
E-mail: firstname.lastname@example.org; Jake@itpc.net.cn ;
TEL: 0086-21-2321 5130 0086-21-2321 5113 FAX: 0086-21-6260 6624
To ensure smooth handling of exhibits, please read carefully all points in this guideline. Failure to comply with these points is likely to create problems and additional expenses.
All exhibits forwarded by air or sea freight should be consigned to:
I. BY SEA:
Consignee: SHANGHAI ITPC INTERNATIONAL TRANSPORTATION CO., LTD
Floor 10, Wukuang Building, No.757 Guangfu Road Shanghai, China Zip Code: 200070
TEL: 0086-21-2321 5130 FAX: 0086-21-6260 6624 CTC: Ms. June Tang
Notify Party: SAME AS CONSIGNEE
II. BY AIR:
Consignee: HUZHOU XIN YUAN FREIGHT AGENT CO., LTD.SHANGHAI BRANCH
710 Rooms, Cargo Building, 158 Shu Hang Road, Pu Dong Shanghai China
Notify Party: SHANGHAI ITPC INT'L TRANSPORTATION CO., LTD.
TEL: 0086-21-2321 5130 FAX: 0086-21-6260 6624 CTC: Ms. June Tang
Note: All cargo must be shipped under “Freight Prepaid” and Please issue Master BL for Sea freight cargo or Master AWB for Air freight cargo. The Master BL or the Master AWB must show the consignee strictly according to the above details. Otherwise additional charges will be incurred against any incorrect consignee details.
The following deadlines for documents reaching ITPC office and exhibits arrival at Shanghai port must be firmly observed. EXHIBITION DOCUMENTS (One copy of each unless specified)
I. List of exhibits (APPENDIX 1)
(i) Ocean Freight LCL cargo
(ii) Ocean Freight FCL cargo
(iii) Air Freight Cargo
III. Bill of Lading Before the shipment arrival
Exhibition goods arriving after out deadline will be subject to a 30% surcharge on basic prices, we shall bear no responsibility for participating exhibition in time.
DEADLINE DATES OF DRY & NON-PERISHABLE FOODSTUFF, BEVERAGE, ALCOHOL, COSMETICS AND MEDICAL EXHIBITS:
I. List of exhibits (APPENDIX1)
II. List of application form (APPENDIX2)
III. Original Official Health Certificate
IV. Certificate of Origin
V. Original Official plasticizer analysis Certificate for alcohol 40 degrees or more
VI. Original Official Certificate of Inspection for drug
The above mentioned exhibits will go through a long and complex term of import procedure. The importation permission and Quantity of these exhibits are subject to Customs and Quarantine’s final approval. We highly recommend these exhibits be imported in ways of general importation by importers in China.
If exhibitors insist that we make the clearance in ways of exhibition importation, exhibitors are required to submit the lists and certificates accordingly. Exhibits arriving after out deadline will be subject to a 30% surcharge on basic prices, we shall bear no responsibility for participating exhibition in time. Exhibitors are required to ship these exhibits separately from other general exhibits and divide them into two BLs or AWBs to avoid delay attending exhibition caused by suspensions imposed by the Customs and Quarantine. Exhibitors are also required to pack one parcel of samples for inspection purpose by the Customs and Quarantine.
I. FRESH PRODUCTS OF ANIMALS AND PLANTS
II. DRY & NON-PERISHABLE FOODSTUFF, BEVERAGE, ALCOHOL, COSMETICS AND MEDICAL EXHIBITS FROM QUARANTINE OR DISEASE AFFECTED AREAS
For the list of countries and regions, please contact us. We shall bear no responsibility for participating exhibition in time owing to the complicated and lengthy procedures for temporary import the above mentioned exhibition goods
III. MULTIMEDIA DATA SUCH AS USB FLASH DISK, CD, CASSETTE, ETC.
IV. PLEASE REQUIRE US FOR OTHERS
SHIPPING DOCUMENTS & NOTICE
I. Once shipment is made, please advise ITPC by fax of details Including: Dimensions and Weight of each package, ETD and ETA.
II. One set of original B/L or AWB with invoice & packing list must reach to ITPC as soon as possible.
I. List of Exhibits
(i) This form is the most important document for customs clearance in exhibition opening and closing. This every exhibitor must submit this form to ITPC in Shanghai without exception. Please note that only official form prepared by ITPC Shanghai will be accepted by Customs.
(ii) A detailed and accurate description of exhibits, including major components, must exact quantity on this document.
(iii) Catalogs, display materials, gifts and foodstuff must also be specified with exact quantity on this document.
II. Layout of exhibitors' Stand
When the gross weight of a case of exhibits exceeds 1000kgs, or when the total volume of the exhibits is substantial, e.g. over 10 cubic meters, exhibitors should submit a drawn-to-scale layout to facilitate the transport and positioning of their exhibits. Case number and front side of the case must be clearly shown on the layout as well as on the case.
Exhibits packed by wood must provide "Fumigation Certificate". If not packed by wood, please write, "Non-wood Packing Declare" stamped & signed by shipper. "Fumigation Certificate" and " Non-wood Packing Declare"must be original document, it will be sent to our company with Bill of lading.
Exhibitors are strongly advised not to hand carry goods for this exhibition. However, exhibitors with hand-carried goods to the show, they should declare to customs at the airport that their hand-carried goods are for exhibition purpose.
If hand-carried exhibits are detained by the Airport Customs Office, ITPCFRE may handle the Customs declaration (in temporary basis) with a detention note issued by the Customs Office and collect back the goods from Shanghai airport (may take 2 working days, and the charge will be the same as inbound air-freight shipment).According to Customs regulations, such hand- carried exhibits can not be hand carried out of China and should be re-exported by ITPCFRE.
Exhibitors with heavy exhibits must be on site early and direct the operation of unpacking and positioning heavy exhibits. If a mobile crane of forklift is required for installation of equipment, exhibitors should send their requirement to ITPC, quotation for hiring these equipments will be given upon exhibitor’s request. A detailed layout should be provided to ITPC for better on-site operations.
PACKING AND MARKING
I. Exhibitors will be responsible for the consequences of improper packing. The case or cartoon must be strong enough to avoid damage during transportation as well as unpacking, and in particular, be suitable for re-packing and for sale or return movement after the exhibition.
II. Maximum Dimensions, Weight and Floor- loading Capacity: Due to the restrictions of inland transportation and of exhibition hall, difficulty will be encountered if exhibitors do not follow the limitations. Please be confirmed by our company before sending exhibits to Shanghai. Exhibitors shall be responsible for the consequences if they send to Shanghai and exhibits with dimensions, weight and floor-loading that exceed the limits without prior arrangement with ITPC.
III. The following marking must be painted on two opposite sides of each case:
ITPC will go through customs formalities for exhibitors. But in some occasions, the presence of exhibitors will be required. As the requires, ITPC Shanghai to be responsible for the control of all exhibits, exhibitors should not allow their exhibits to be taken away from the showground without prior arrangement with customs through ITPC.
As the official tariff is compiled on volume or weight basis and have now correlation with the value of exhibits, naturally no insurance has been covered in our charges and all work is undertaken by us at owners' risk. Thus exhibitors should arrange a proper round-trip(including exhibition period) all risk insurance for their exhibits. It is advisable to insure exhibits through a company of which the Peoples' Insurance Company of China is the agent in China. Exhibitors should also bring a copy of the insurance policy to Shanghai. It will be required in case exhibitors need to file a claim for damage or loss in China.
CLOSING OF EXHIBITION
The following documents will be distributed to exhibitors two days before closing of exhibition:
Form of instructions for disposal of exhibits
At exhibition closing, exhibitors are requested to declare to customs on the list of Exhibits the disposal of the exhibits as following:
(ii) to be returned
(iii) given away
(iv) abandoned or consumed
Please fill out and return the List of Exhibits to ITPC two days before closing of the exhibition.
ITPC will start to return empty cases from storage place to stands on the afternoon of the Closing date of the exhibition. But the exhibitors shall start re-packing only the afternoon of the closing date of the exhibition; ITPC will assist in re-packing according to exhibitors' requirement and will go through customs clearance on behalf of exhibitors.
I. FOR INBOUND MOVEMENT
The amount of these charges will be invoiced to exhibitors by Shanghai ITPC. Payment should be made payable to ITPC in Shanghai. Please make payment before the move-in date so as to ensure the on-side operation for opening.
II. FOR OUTBOUND MOVEMENT OF RETURNED EXHIBITS
All exhibits which have not been sold, consumed, given away or abandoned must be returned to oversea after closing of exhibitions. All local handling charges should be paid to ITPC in Shanghai before the date of the exhibition closing.
III. CLOSING SERVICE FOR SOLD EXHIBITS
All charges should be paid to Shanghai ITPC in Shanghai before releasing cargo.
BANK DETAILS AS FOLLOWINGS:
Account No.(USD): BANK OF CHINA, SHANGHAI BRANCH 437759237198
SHANGHAI ITPC INTERNATIONAL TRANSPORTATION CO.LTD